Managing employee schedules in a large healthcare facility can be complex. Vanderbilt University Medical Center (VUMC) uses VandyWorks, a workforce management system, to streamline scheduling and ensure compliance with institutional policies. This system enhances efficiency, flexibility, and communication among staff members.
What is VandyWorks?
VandyWorks is a web-based scheduling and workforce management system used by Vanderbilt University Medical Center (VUMC). It helps staff manage work schedules, trade shifts, and plan time off. The system ensures compliance with hospital policies while improving efficiency.
Features
Self-Scheduling
Employees can select preferred shifts, making it easier to balance work and personal life.
Shift Trading
The platform allows employees to trade shifts with approval from management. This feature reduces scheduling conflicts.
Time-Off Planning
VandyWorks enables staff to request time off in advance. The system helps managers approve requests based on availability.
Real-Time Updates
Employees receive real-time updates on shift changes, ensuring everyone stays informed.
Benefits
Increased Flexibility
VandyWorks empowers employees with more control over their schedules. It provides options for swapping shifts and requesting time off.
Improved Efficiency
The automated scheduling system reduces administrative workload. Managers can focus on patient care instead of manual scheduling.
Compliance with Policies
The system ensures that shifts comply with VUMC policies. It prevents scheduling errors and reduces overwork risks.
How to Access
Login Process
Employees can access VandyWorks through the Vanderbilt intranet. They must use their credentials for authentication.
Multi-Factor Authentication
For security, users need multi-factor authentication when accessing VandyWorks outside the VUMC network.
Mobile Accessibility
The platform is mobile-friendly, allowing employees to manage schedules on the go.
Transition to Infor Workforce Management
Migration to Cloud-Based System
In April 2024, VandyWorks migrated to a cloud-based platform. It was renamed Infor Workforce Management (WFM) to improve performance and security.
Key Changes
- Enhanced user interface
- Faster processing times
- Improved security measures
Despite the name change, core functionalities remain the same.
Common Issues and Troubleshooting
Login Problems
If you experience login issues, check your credentials or reset your password. Ensure multi-factor authentication is enabled.
Shift Errors
For scheduling errors, contact your department manager. They can adjust your shift if needed.
Technical Support
VUMC IT support is available for system-related issues. Employees can submit a help ticket for assistance.
Future of VandyWorks
VUMC continues to improve workforce management systems. Future updates may include AI-driven scheduling and predictive analytics.
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Conclusion
VandyWorks is an essential tool for VUMC employees. It simplifies scheduling, improves efficiency, and enhances compliance. With the transition to Infor Workforce Management, staff can expect an even better user experience.
